St. Paul’s UMC Rochester
620 Romeo Street
Rochester, MI 48307
248-651-9361
Barrier-Free Building
Website: stpaulsrochester.org
TERMS and CONDITIONS for the EARLY BIRD HOLIDAY ART AND CRAFT FAIR
BY COMPLETING YOUR ONLINE REGISTRATION, YOU AGREE TO THE FOLLOWING:
APPLICATION:
• The application must be completed online.
BOOTH RESERVATIONS, FEES, PAYMENTS:
• Booth Fees:
o 8’ by 10’ $35.00
o 6’ by 10’ $30.00
o 4.5’ by 6’ $20.00 (Booth may be in a hallway)
• Table Fee:
o 6’ table $10.00 each
• Electrical Outlet Access Fee:
o $5.00 No extension cords are provided.
• Chairs:
o None
o 1-no charge
o 2-no charge
• Wait for approval confirmation before paying. Signed acceptance forms must be accompanied by a check or money order for the full rental amount.
• If paying by check, checks must be made payable to: St. Paul’s UMC Rochester and received prior to September 18, 2026. Write Early Bird Holiday Fair in the memo line.
• Payment may be made online. You will receive a link once your application is accepted. Payment must be made by September 18, 2026.
• NO REFUNDS will be issued for cancellations made after September 18, 2026 or for no shows.
• A $10.00 cancellation fee will be held from all refunds.
RESPONSIBILITIES of St. PAUL’S UMC ROCHESTER UNDER THIS AGREEMENT:
• Acceptance: St. Paul’s UMC Rochester reserves the right to decline any application for space if it deems such action to be in the best interest of the Early Bird Holiday Art & Craft Fair.
• We will provide contracted space. Booth space is assigned by event coordinators. We reserve the right to modify requests in the best interest of the show. We will do our best to ensure that requests are granted and booths assigned in a way that is fair and beneficial to all.
• St. Paul’s UMC reserves the right to final approval of all booth merchandise and displays. All clothing and merchandise for sale must be appropriate for families and children of all ages.
• We will actively promote and advertise the show using a combination of, but not limited to, print ads, media releases, social media, email, school/community flyers, posters, and any free and public promotional help.
• We reserve the right to cancel or reschedule the event due to circumstances beyond our control. In such cases, vendors will be notified and options for refunds or rescheduling will be provided.
VENDORS:
• Must be 18 years old or accompanied by an adult.
• Are responsible for their own sales transactions, pricing, and tax collection.
• Must comply with any relevant local or state regulations, licenses, and tax reporting.
• Must have all shelves, displays, tubs, equipment, and merchandise within the boundary lines of their booth. No equipment or merchandise may be stored outside of your booth area. Anyone doing otherwise will be asked and expected to move those materials to their vehicle immediately.
• Are expected to be respectful to guests, other vendors, and volunteers. Disruptive behavior may result in removal without a refund.
• Must sell handmade goods Only: All items must be handmade or original designs. No direct sales or mass-produced resale items without prior approval.
• Who display or sell non-handcrafted items will be asked to remove the items from their booth. We DO NOT accept vendors with buy/sell merchandise.
• Must ‘staff’ their tables/booths at all times and remain intact until the show closes at 4 p.m.
• Must not allow raffles or tickets sold by the vendors.
• Must have only one (1) business per table; space may not be sublet or shared.
• Are not allowed to have pets; only service animals are allowed indoors.
• Anyone not abiding by these expectations will not be asked to return to our show.
SET-UP/TEAR DOWN:
• This is an indoor event. No tents or weather-related accommodations are needed.
• Set up time Options:
o Friday, October 23, 2026: 6 – 7 :30 p.m.
o Saturday, October 24, 2026: 7:30 – 9:30 a.m.
• Please check in and unload at entrance number indicated on the communication you will receive by email prior to the event.
• The show will start at 10:00 a.m. sharp and will end at 4:00 p.m. You must be ‘open for business’ during the entire time. If a vendor is ‘late’, their booth space will be forfeited with no refund.
• Please leave your booth area clean at the end of the show.
PARKING:
• Plenty of free parking will be available.
• Vendors will be asked to park in a designated parking area after load-in.
• It is very important that vendors move their cars to the designated parking area after unloading. Please set up your booth after your car has been moved to the designated area. We want to make it as convenient as possible for the attendees to park, especially those needing handicapped spots.
FOOD:
• A ticket for a free snack and beverage will be distributed with your vendor check-in packet on the day of the show and may be used from 8:30 a.m. until 9:30 a.m. Lunch and snacks will be sold until 3:00 p.m.
ADVERTISING:
• By participating, vendors grant permission for their name, products, or booth to be photographed or recorded for promotional purposes. Advertising may feature vendor names and products on social media or promotional materials.
• Please visit our Facebook page, ‘St. Paul’s UMC Rochester’ for information about the Early Bird Holiday Art & Craft Fair and advertise your craft. Be sure to send the link to all your family and friends.
RELEASE OF LIABILITY:
• Vendors accept full responsibility for any loss, injury and damage to persons or property that may be sustained while on the premises.
• St. Paul’s UMC Rochester and its volunteers will not be held responsible for any damage, theft or loss of property, displays and/or work, nor will we or can we assume responsibility for injury to any show participant.
• Hold Harmless Agreement: The vendor agrees to hold harmless and indemnify St. Paul’s United Methodist Church, its members, officers, employees, and volunteers from and against any and all claims, liabilities, damages, losses, costs, or expenses (including reasonable attorney’s fees) arising out of or in connection with the vendor’s participation in the craft show, including but not limited to claims for personal injury, property damage, or vendor negligence.
• St. Paul’s United Methodist Church does not provide insurance for individual vendors. Vendors are encouraged to carry their own liability insurance, especially if selling food or other high-risk goods.
Included with this Terms of Lease is our Crafter Registration Form. We hope you will participate and make our craft show a success. When approved, please return your registration form and payment in full as soon as possible. Confirmation and craft show flyers will be emailed to you if/when your reservation is accepted. Your booth location, a parking map, and additional information specific to each vendor will be emailed just prior to the show.
Please email any questions to: fair@stpaulsrochester.org
SIGNATURE & ACCEPTANCE:
By signing the contract, the vendor has read and agrees to abide by all terms set forth in this agreement.
